Resignation
Free Resignation Letter Generator
Pick a tone, fill in your role and notice period, and the letter is drafted for you. Edit anything you like, then download the PDF. Nothing is uploaded.
Choose a tone
You
Who you are writing to
Notice period
Changing the notice period recalculates your last working day from today. Check your employment contract — your required notice may be longer than two weeks.
The letter
The draft updates when you change tone, role, company or last day. Once you edit the text yourself, it stops rewriting so your wording is never lost.
Pick a template
Accent colour
Language of the letter
Changes the greeting, the subject line and the closing formula. French and Spanish letters close with a full formal sentence, not a one-word sign-off.
Last working day
November 22, 2026
Your name
November 8, 2026
Re: Notice of resignation
Dear Hiring Manager,
I am writing to give formal notice of my resignation from the position of my position at the company. My last working day will be November 22, 2026.
I appreciate the opportunities I have had here and I am committed to a smooth handover. I will complete my current projects and document my responsibilities before I leave.
Please let me know how I can help during the notice period. Thank you for your support.
Sincerely,
Your name
Last working day
November 22, 2026
How to write your resignation letter
- Choose a tone. Standard suits almost every situation.
- Add your name, your job title, and your manager and company.
- Set your notice period. The last working day is calculated for you.
- Read the drafted letter and edit anything that does not sound like you.
- Pick a template and download the PDF.
What a resignation letter should contain
A resignation letter is a record, not a conversation. It exists so there is a dated document confirming you resigned and when your employment ends. Keep it to four things:
- A clear statement that you are resigning, and from which position.
- Your last working day, stated as an actual date rather than "in two weeks".
- An offer to help hand over your work.
- A brief thank you, if you can write one honestly.
How much notice should I give?
Two weeks is the common convention for most US roles, which is why this tool defaults to it. It is a convention, not a law — what actually binds you is your employment contract, which may require a month or more, particularly for senior or specialised positions. Check the contract before you commit to a date, because a letter naming a date shorter than your contractual notice can put you in breach. If you are in a jurisdiction with statutory notice periods, those apply on top.
Should I say why I am leaving?
Almost always no. Your letter goes into your personnel file and can be read years later by people who were not there, including during a reference check. Grievances, criticism of a manager, or a detailed explanation of a better offer all create risk and gain you nothing. Save the reasons for the exit interview, where you can choose what to say and it is not a permanent document. The Brief tone above exists for exactly this situation.
Do I have to resign in writing?
Verbal resignation is often legally valid, but writing it down protects you. A dated letter fixes when notice was given, which matters for your final pay, accrued leave, notice-period obligations and sometimes benefits continuation. Tell your manager in person first if you can, then send the letter the same day so the conversation and the record match.